Terms and Conditions of enrolment

1 Important

Please read these conditions carefully as they shall form part of the contract between the person responsible for the fees and the relevant CATS College (‘the College’). It is important that you make sure that you have read and understood all of these conditions as you will be deemed to accept these conditions when you sign the registration form.

2 Application and enrolment

i) To enrol a student at the College, the application form must be completed, signed by the person responsible for the fees. Send your application directly to Admissions with the following items:
a) The student’s full academic transcripts/reports and evidence of English language level
b) Four passport-size photographs
c) A copy of the student’s passport and all prior UK visa pages if applicable. Students are required to fully disclose any prior application to enther the UK, including any visa refusals received, together with information about the level and content of any prior studies undertaken in the UK, as this is an immigration requirement before we can sponsor any student.
d) Payment of £2,500 to cover the registration fee (£100) and the initial deposit (£2,400).
ii) The College will confirm as soon as possible whether or not the enrolment has been accepted.
iii) Formal enrolment documentation will be sent to you once the application has been accepted.

3 Payment of fees for tuition and accommodation

i) The fees can be paid by termly instalments at the applicable termly rate for the Programme for which the student is enrolled. Termly payments must be made at least 2 weeks before the start of the relevant term. An annual discount is available if fees are paid in full before the start of the academic year.
ii) Tuition and accommodation is dependent upon the fees for the relevant term being paid in full. If payment of the relevant term’s fees has not been made in full on the first day of term, the College will
charge interest at the rate of 2% per month on the outstanding balance until it is paid. If payment becomes overdue the College reserves the right to suspend or cancel tuition and/or accommodation. The student may be prevented from sitting examinations or the results of examinations and/or College references or other information may be withheld where fees remain unpaid in whole or in part.
iii) Fees may be paid in two ways:
a) By bank transfer to the following account. An additional GBP 12 must be transferred with the fees to cover bank charges.

Important: A payment reference must be provided so that the College can identify funds on safe arrival into our account. The reference must be the student’s CEG reference number and full name as written in English.

For CATS College Cambridge
Bank name & address: Natwest,
Cambridge, 23 Market Street, Cambridge CB2 3PA
Sort code: 60 - 04 - 23
Account number: 59812796
Account name: Cambridge Arts & Sciences Limited
Swift code (BIC): NWBKGB2L
IBAN: GB42NWBK60042359812796

For CATS College Canterbury
Bank name & address: Natwest, City centre branch
11 The Parade, Canterbury, Kent, CT1 2SQ, UK
Sort code: 60 - 04 - 27
Account number: 90780329
Account name: CATS Canterbury Limited
Swift code (BIC): NWBKGB2L
IBAN: GB46NWBK60042790780329

For CATS College London
Bank name & address: Natwest,
Cambridge, 23 Market Street, Cambridge CB2 3PA
Sort code: 60 - 04 - 23
Account number: 89812417
Account name: CATS College London Limited
Swift code (BIC): NWBKGB2L
IBAN: GB45NWBK60042389812417

b) By credit/debit card subject to a 2% surcharge for credit card payment.

4 Provision of tuition

The College reserves the right to withdraw from offer a Programme or subject within a Programme at any time.

5 Fee increases

The College reserves the right to increase the fees at any time but fee increases will not apply in cases where the fees have already been paid.

6 Expenses

The College regrets that it cannot extend credit to students. All additional services (trips, examination fees, materials, etc) must be paid for in advance in cash if the College so requests. Any invoiced expenses will be due for payment within fourteen days.

7 Cancellation

i) The acceptance of a student’s enrolment
at the College means that a place has been reserved for the student at the College. In cases where that place is cancelled by the person responsible for the fees, the following charges shall apply:
a) 12 weeks or more before the Programme starts – £100 administration fee
b) 8 - 12 weeks before the Programme starts – £2,400
c) 1 - 8 weeks before the Programme starts – half a term’s fees
d) 1 week before the Programme starts or after it has started – the full applicable termly fee. Written cancellation must be given to the Principal and receipt will be acknowledged in writing. Failure to provide written cancellation will incur the full termly fee applicable.
e) If cancellation is due to visa refusal, in normal circumstances the college will refund all fees paid excluding the £100 registration fee. Full written details including evidence of refusal will be required.

8 Late arrival

Students are expected to make travel arrangements to ensure they can attend from the first day of term. The UK Border Agency restrict entry to the UK late arrivals in certain circumstances. The college requires all late arriving students to provide regular updates on their expected arrival dates and may in certain cases have to defer a student’s entry to a subsequent term, usually if a student does not arrive within one month of the course start date. In such cases the cancellation and withdrawal policies will continue to apply.

9 Withdrawal

In order to withdraw a student from a Programme, or from part of a Programme that has already started, the person responsible for the payment of fees is required to give notice, in writing, for the remainder of the current term plus one full academic term. Failure to give such notice will oblige the person responsible for the fees to pay the College the remainder of the academic term’s fees plus one term's fees in lieu of notice. In the event of a student being withdrawn without a full term's written notice being provided to the Principal and receipt acknowledged in writing, fees will be charged for the remainder of the current term plus a full term’s fees. Any students withdrawing from a CATS College Programme of study will be reported to the UKBA and potentially to the British Embassy / High Commission in their home country as a curtailment of their Programme. Any student withdrawing will be required to provide documentary evidence of their return to their home country (eg visa stamp) or their sponsorship by a new educational establishment (eg CAS documents from new sponsor).

10 Illness or injury

i)The College is unable to refund fees when the student is absent (from Programmes) due to illness or injury or other emergency, unforeseen event or change in personal circumstances. The person responsible for the fees is therefore advised to arrange adequate insurance to provide cover for the refund of fees in such cases of illness or injury or other emergency, unforeseen event or change in personal circumstances.
ii) If, as a result of illness or injury or other emergency, unforeseen event or change in personal circumstances, a place at the College is cancelled, or a student is withdrawn from a Programme, then the relevant charges or fees, set out in section 7 and 8 above, will apply.
iii) The College does not provide or insure for the provision of medical or dental treatment whilst in the UK. Students are advised to check eligibility for free of charge emergency NHS treatment and to obtain adequate insurance prior to travel for all other medical care.
iv) Students studying for less than 6 months are not eligible for NHS treatment above accident and emergency and should ensure they obtain appropriate medical cover prior to their arrival.

11 Grounds for Exclusion

i) The student must abide by the College’s rules as set out in the prospectus and the Student Handbook or as may be published or announced by the Principal from time to time.
ii) The College reserves the right to require a student’s withdrawal including immediate withdrawal from a Programme, or part of a Programme, for a serious or aggravated disciplinary or behavioural matter including continued or repeated misconduct, or if it is considered by the Principal that such a withdrawal is in the best interests of the student or the study group.
iii) In the event of a student’s temporary or permanent withdrawal from a Programme, or expulsion from the College, no refund of the term’s fees or deposit will be made.
iv) In the event of a student being withdrawn from a Programme or part of a Programme arrangements will be made for the student to return home at the earliest possible opportunity, and the student will be required to confirm their safe arrival to their home country. Their visa sponsorship will be withdrawn. In this event, any relevant costs and expenses incurred by the College, including the costs of shipping/storing personal property, shall become payable by the person responsible for payment of the fees.
v) Attendance is monitored in two ways, by overall percentage and by “contact points” in accordance with UKBA regulations. Students are required to maintain appropriate levels of attendance and may be expelled and/or reported to the UKBA should this fall below the required level.
vi) It is important that the College is made aware of any welfare or medical conditions or disabilities. If a student arrives at College with a pre-existing condition which was not declared at the time of application, the College reserves the right to either ask the student to leave the College or to send the student for private medical or psychological treatment or for tests, which will be at the student's expense.

12 Academic performance

i) The student is accepted at the College on the understanding that progression through the relevant Programmes is conditional upon satisfactorily attending lessons and attaining reasonable performance targets. English for Academic purposes will form part of a student’s study Programme until such point as they reach IELTS 7.5.
ii) If, in the reasonable opinion of the Principal, the student has not satisfactorily attended lessons or has achieved below 95% attendance (minimum 80% actual attendance including authorised absences), or has failed to attain reasonable performance targets, the College may not enter the student for public or internally accredited examinations or allow the student to continue with the programmes for which enrolled. In such circumstances the student will be offered suitable alternative Programmes or asked to withdraw from the College. In the event of a student being withdrawn no refund of the term’s fees or deposit will be made. See section 7 & 8.
iii) Any student found to have misled the College as to their qualifications; prior UK Visa history and suitability for entry will be subject to expulsion from the College without recourse to refund of tuition fees already paid. Should an alternative Programme be more suitable, a student may be counselled on to such a Programme, however this may also require changes to their visa status which may need to be communicated to the UKBA.

13 Accommodation

i) The student is expected to live in College accommodation unless either living at home with a parent or guardian aged at least 21 years (subject to College approval), within reasonable travelling distance of the College and attending as a day student unless agreement otherwise is made with the Principal, or where there are exceptional health or welfare circumstances.
ii) While the College will use its reasonable endeavours to provide a student with the accommodation requested on the enrolment form, their preference is not guaranteed and confirmation will be made prior to arrival.
iii) The student may at any time be asked to
change accommodation where this is due to misbehaviour, miscreant or otherwise, due to the negligence, act or omission of the student. Any additional supplement shall become immediately payable.
iv) Should the student wish to change or move out of College accommodation the person responsible for the payment of fees, parent, guardian or agent is required to give notice, in writing, for the remainder of the current term plus one full academic term, or they will be charged the normal accommodation fees in lieu of notice for the remainder of the current term plus one full academic term.
v) Accommodation is allocated to students on an under 18 and under 16 years old basis. Any student who turns 18 during his/her time at College and living within an under 18 house will be moved to accommodation housing students over 18.
vi) From time to time the college needs to inspect its residential premises. Whenever possible, reasonable notice will be given of such visits but the college reserves the right to conduct unannounced checks of accommodation, including student bedrooms.
vii) Students' accommodation preferences will only be held for a reasonable time. Should students arrive beyond their expected arrival date the College reserves the right to reallocate their accommodation preference.

14 Penalties and Fines

i) The student is liable for any breakages, loss or damage caused by the student to the premises in which the student is being taught or is living.
ii) Breakages, loss or damage in shared rooms or communal living areas are considered the joint responsibility of the students in occupation, and will be recovered as such, unless an individual student accepts responsibility for such damage caused.
iii) The College may impose a reasonable penalty or fine for other forms of misconduct such as contravening health & safety regulations or infringing College policy.

15 Personal property

The College does not accept responsibility or liability whatsoever, including liability through the acts, omissions or negligence of its employees, agents or assignees for the student’s personal property, and the student is advised to take out personal insurance to cover any loss or damage to personal property which may occur while the student is at the College although the student, parents, guardians or carers for the student, and the person responsible for the payment of fees, should take independent advice on the content of such policies before committing themselves.

16 Publicity

By enrolling with the College, the student, parents, guardians or carers for the student, and the person responsible for the payment of fees, consent to the reasonable use of the student’s details and achievements, including images or recordings of the student howsoever made, for promotional purposes.

17 Data protection

Any information provided to the College may be held on computer and shall be used by the College in accordance with its data protection registration and the data protection principles.

18 Liability

The College shall not be liable for either death or personal injury suffered by any student except as may arise through the negligence of the College. Parents and the student agree to notify the College of special dietary needs, allergies or other medical conditions where special arrangements have to be made. Parents and students also agree that the College may administer any non-prescription medication or first aid as is deemed appropriate and to seek medical, dental or optical treatment when required.

19 Reservation of rights

The College reserves the following rights:
i) to alter the content, nature and venue of a Programme at any time
ii) to alter the details of any published information at any time
iii) to alter method of payment if deemed necessary at any time
iv) to assign the whole or any part of the agreement between the person responsible for the fees and the College, to any person or body, at any time.

20 Refund of deposits

The initial deposit cannot be used by the student to pay for expenses or cover shortfall in fees. The deposit that is required by the College cannot be refunded until the final account has been settled in full, around 3 months after the end of the student’s course of studies. Only once a student’s account has been fully settled will any remaining deposit funds be returned to the student or person responsible for paying the fees, as applicable. Advice will be sought as to the account details to be credited.

21 Vacation charges

i) Charges will be made should the student remain in College accommodation during vacation periods.
ii) Charges will be made if the student leaves belongings in College accommodation during vacations in such a state that it is impractible to clean, maintain or repair their room.

22 Payment to agents

Before applying to study with us you may have engaged an agent to offer you advice and support in applying for Programmes of study, and you may in some cases also have agreed to pay a fee
to your agent for those services. We further understand that you wish us to pay that fee to your agent on your behalf (up to maximum limits as stated on www.ceg-uk.com/servicefees).
Where this is the case we acknowledge that your tuition fees payable may include a sum owing by you to your agent up to a maximum limit as referred to above. We agree, at our discretion, to pay this sum to your agent up to a maximum limit per term. We agree, at our discretion, to pay this sum to your agent on your behalf and reduce your tuition fees owing to us accordingly provided that the following conditions are met:
- You enrol at CATS College;
- You correctly complete the application
form to authorise us to make these payments to your nominated agent;
- You pay all relevant academic fees to the College as they become due
- Your agent has achieved Approved Agent status, an Approved Agent being an agent that has entered into a contract with you directly for the provision of services that are of a level and nature which satisfies Cambridge Education Group’s internal policies and expectations of an agent, and who has been confirmed by Cambridge Education Group as being such an agent.
Provided the above conditions are met and if for any reason we decide not to pay an amount due to your agent on your behalf, then we will refund to you the amount owing to your agent up to the maximum limit, for you to pay across directly. If you have agreed with your agent that you will pay more than the maximum limit, then you will remain liable to pay any excess to your agent. Having satisfied the above conditions should you NOT wish us to make an automatic payment to the Agent used please notify Central Admissions on admissions@ceg-uk.com

23 Jurisdiction

These terms and conditions, and any disputes arising from contracts or agreements with the College shall be governed by and construed in accordance with English Law under the non-exclusive jurisdiction of the English Courts.

24 Visa compliance

On application to the centre you will be required to provide details of any previous visas received or refused for entry to the United Kingdom, together with information about the level and content of any prior studies undertaken in the UK, as this is an immigration requirement before we can sponsor any student.

CATS College Cambridge is a division of Cambridge Arts & Sciences Limited (company no. 3454690.) which is a limited liability company registered in England. CATS College London Limited (company no. 7442735) and CATS College Canterbury Limited (company no. 6355641) are limited liability companies registered in England.

LAST UPDATED: 12 October 2011